Studio Manager/PA

Start Date: 26th September
Contract: Fixed Term for 1 year initially
Pay: DOE
Hours: 37.5 hours per week, 9am – 5:30pm Monday – Friday
Location: Central Bristol Studios

Studio Manager / PA to Managing Directors

A Productions are looking for a highly motivated and experienced Studio Manager from September 2022. You will be tasked with ensuring the smooth running of two busy animation studios on a day-to-day basis, managing a department of two Studio Coordinators, and providing administrative support to the Managing Directors & senior staff.

The right candidate will have three to five years of relevant experience or in a similar role. Having exceptional communication skills is essential having excellent listening skills and an ability to adapt communication styles to suit the situation.

You will need to have the ability to multi-task, prioritise and delegate, often in a fast-paced environment.

A high level of PC literacy is essential, including excellent written communication skills, with good working knowledge of Excel and Outlook and a keen eye for detail. Applicants should be highly self-motivated, be able to use their initiative and possess strong problem-solving and time-management skills. A pro-active, positive and flexible approach to work is paramount.

Job Requirement Details:

To provide administration and PA support to the Managing Directors to make their everyday professional lives as easy as possible, with tasks to include:

  • Handle daily diary correspondence, bookings and enquiries, prioritising as appropriate to ensure timely response
  • Booking travel arrangements, including both domestic and international air, train and car travel and hotel stays along with any required travel paperwork
  • Creating clear travel itineraries and budgets
  • Assisting with client visits
  • Attending meetings to take minutes, manage agendas etc
  • Liaising with Managing Directors to organise companywide meetings and events
  • Act as first point of contact with external PR company

 

To ensure smooth running of two busy studios on a day to day basis with tasks to include:

  • To manage a department of two Studio Coordinators; delegating tasks and ensuring that they have been completed to a high standard in a timely manner
  • Managing and reconciling a studio budget, signing off on certain costs and sourcing quotes for any large expenditures
  • To liaise with the building managers to resolve any issues with the studios
  • To liaise with tradespeople as and when required for any maintenance tasks needed across both sites
  • Sourcing quotes for and arranging couriers as and when needed
  • Answering incoming calls to the studio and redirecting/logging as appropriate
  • Managing key elements of the studios such as electricity suppliers, phone and internet supply, fire safety, housekeeping, boiler service and maintenance etc
  • Keeping both studios well stocked with supplies (kitchen stock, stationery etc)
  • Working with the IT department to coordinate and track the sending out and return of equipment to remote workers
  • Tracking and purchasing licenses for all software used across the company, ensuring that invoices are accurate and up to date
  • Petty cash reconciliation
  • Logging all sick leave across the company and working closely with Line Producers to share and log appropriate crew information
  • Getting all new starters at the company set up in collaboration with Line Producers & Production staff
  • Managing on-going Covid policy, safety measures and infection response
  • Managing the studio enquiry email account, responding to and escalating enquiries to the appropriate members of staff
  • Maintaining the recruitment database and overseeing the logging of all speculative work enquiries

Deadline for applications is 12th August

Interviews will take place the week commencing 22nd August and the week commencing 5th September.

 



Send your CV and cover letter (together with showreel if applicable) to info@aproductions.co.uk

Make sure to state the job you’re applying for in the subject line and mention in your application where you saw this job advertised.

If applying using a Hotmail email address, please check your Junk folder for replies after the closing date.

A Productions are an equal opportunity employer and place a high value on diversity and inclusion within our company. For this reason, if you require any support when applying for this role, please email recruitment@aproductions.co.uk or if you wish to apply by phone, call 07796 138559 and ask to speak to Welfare & HR Manager, Hannah Murdoch.

Please help us to keep improving our diversity and inclusion goals for recruitment by completing the Diversity & Inclusion Monitoring Form when you apply.

Candidate Data Protection Privacy Notice.

Posted:
Call or email to apply
+44 (0)117 929 9005 info@aproductions.co.uk apply

Senior, Mid and Junior Designers – Digital Girl

Posted:

info

Studio Manager/PA

Posted:

info

Toon Boom Harmony Rigger – Sesame Workshop

Posted:

info

Article – Bridging animation’s inclusivity gap

Posted:

info

Line Producers

Posted:

info